9. Online Assets

9.1 URL ownership

A. godaddy.com

1. The GoDaddy account is owned and managed by ASG on behalf of HAPS

2. HAPS owns the following URLs through godaddy.com

a. hapsweb.org

b. hapsconnect.org

B. wordpress.com

1. The Wordpress account is managed by the Executive Director on behalf of HAPS

2. HAPS owns the following URLs through wordpress.com

a. hapsblog.org

9.2 HAPS Website

A. HAPS Website

1. The HAPS website is hosted by YourMembership.com using the URL www.hapsweb.org

2. HAPS website is a resource for members and non-members to advance the goals of the Society.

a. ASG and the Executive Director determine what items are appropriate for the website, reporting substantial changes to the Board.

b. Some items are available only to members, as directed by the Board.

c. Technical updates, such as compatibility requirements for mobile-friendly pages, are managed by the Executive Director.

d. Advertisements, including links to sponsors, are managed by the Executive Director.

e. Blogs within the website, such as What’s New! and the Histology Challenge, can be managed by designated members.

f. Submissions of teaching resources can be linked through the website, as determined by the Board and managed by the Executive Director.

2. Membership Directory

a. Management

i. The HAPS membership directory is maintained on the members-only section of the HAPS website.

ii. The membership directory provides access to search for other HAPS members’ public information.

iii. The membership directory allows HAPS members to make their profiles accessible at http://www.hapsweb.org/members/manage_profile.asp and to create member groups at http://www.hapsweb.org/members/connections.asp.

b. Privileges

i. The HAPS membership directory shall be available only to HAPS members.

ii. The HAPS membership directory shall not be publicly available in a format that allows the entire directory, or large parts of the directory, to be downloaded or printed or used for mass contact.

2. Membership Directory

a. Management

b. Privileges

9.3 Google for Nonprofits

A. General

1. HAPS accesses the Google for Nonprofits program using the hapsconnect.org URL.

2. Hapsconnect is used for a variety of governance, planning, and other uses.

3. Hapsconnect accounts and access privileges are managed by the Executive Director.

4. When an individual is no longer involved in HAPS, his or her access privileges are revoked.

B. Email services

1. hapsconnect email addresses are issued to everyone on the board and steering committee, and this email address is used in all official HAPS communications.

2. hapsconnect email is also issued to committee members who need access to files stored in the hapsconnect drive.

3. hapsconnect email addresses are typically <first initial><last name>@hapsconnect.org

C. Document collaboration and storage

1. HAPS uses the DRIVE service to maintain all official HAPS documents

a. This includes all working documents

b. All working documents are kept in google doc format to facilitate collaboration

2. Privileges are given to those who need them

a. Users should not change privileges nor “invite” or “share” anything

D. Discussion Groups

1. Management of HAPS-L and other discussion groups

a. The HAPS Executive Director shall be responsible for oversight of the discussion groups.

b. Access to the discussion groups is linked on the HAPS website

2. Discussion Group Archives

a. All groups’ archives since March 2014 are housed within hapsconnect.org

i. These can be accessed by logging in with the Google ID associated with the email address used to join the discussion group.

b. Archives of HAPS-L from 2009-2014 are archived in an Outlook file.

c. Archives of HAPS-L from 1998-2009 are linked to the Discussion Group page on hapsweb.org but are hosted externally by an individual HAPS member.

3. Privileges

a. The HAPS Discussion Group (HAPS-L) shall be open only to members.

b. The other HAPS Groups and the 1998-2000 archives are open to the public.

4. Board and Steering Committee both use closed discussion groups for communication and for online portions of meetings.

E. Sites

1. The learning outcomes and teaching tips site is hosted on hapsconnect.org.

a. The HAPS Learning Outcome Project can be accessed at http://www.hapsweb.org/page/Outcomes_home.

b. Teaching tips include all submissions that have been published as “EDU-Snippets” in the HAPS EDucator. Teaching tips are tagged to one or more of the learning outcomes. (EDU-Snippets have been discontinued from HAPS-ED.)

c. New teaching tips can be submitted at http://www.hapsweb.org/default.asp?page=tips.

d. See Section 8.4 for additional information.

2. The P&P website will be hosted on hapsconnect.org.

F. Google Forms

1. Google forms are used for some scholarship applications.

2. Google forms are used for some online voting within Board and Steering Committee.

a. When used in this manner, form requires login and records username.

G. Google Adwords account

1. HAPS maintains a separate Adwords account to send search traffic to our website.

2. Ad campaigns are managed by the Executive Director.

H. Google Meet

1. Google Meet is used for video communications

a. Up to 50 users at a time can share access.

b. Google Meet is used for Board and Steering Committee monthly meetings.

c. Google Meet is also used for HAPS-I course face-to-face portions.

I. Other

1. New services are continually added and incorporated into the HAPS workflow if appropriate.

2. Google Classroom is used by a subset of HAPS-I courses.

G. Spanning Backup

1. All documents shared with the Executive Director are backed up using spanningbackup.com.

a. This is a redundant backup required because of our reliance on google docs.

9.4 HAPSblog

A. General

1. HAPS blog is hosted at wordpress.com and uses the URL hapsblog.org

2. hapsblog.org is managed by the Communications Committee.

3. The goal for HAPSblog is to have at least one post per week during the school year.

4. See Section 8.3 for more information.

9.5 Forms

A. General

1. HAPS uses jotform.com for many of the forms and surveys we send, including

a. All grants and scholarships

b. All HAPS Educator submissions

c. All teaching tips and case study submissions

d. Other forms as appropriate.

9.6 Constant Contact

A. General

1. HAPS uses constantcontact.com to communicate with membership.

2. ASG is responsible for use of Constant Contact.

9.7 Amazon Smile

A. General

1. HAPS joined the Amazon Smile program in 2016, a program through which HAPS receives donations when members that shop at Amazon Smile site declare their donations for HAPS.

2. Executive Director manages the HAPS account.

a. There is no maintenance for this program.